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Constitution

NAME

1.1        This Society shall be known as the “Media Publishers Association Singapore”, hereinafter referred to as the “Society”.

 

PLACE OF BUSINESS

2.1        Its place of business shall be at “61 Ubi Ave 1 #05-17 UB Point, Singapore 408941”, or such other address as may subsequently be decided upon by the Committee and approved by the Registrar of Societies.  The Society shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.

 

OBJECTS

3.1          To support, promote and uphold the highest publishing standards and professional ethics of content publishing in print and online and in accordance with the Societies’ Code of Conduct & Business Standards.

3.2          To serve as a resource centre for information, manpower, management, training and networking for the media publishing industry in print and online.

3.3          To foster and strengthen links with media publishers worldwide to exchange knowledge, experience and resources.

 

STATEMENTS OF FAITH

4.1          To work towards a professionally successful, reputable and responsible media publishing industry in Singapore.

4.2          To develop and enhance the education, training, management and business expertise of media publishing professionals in Singapore.

4.3          To serve as an authoritative and representative platform for the media publishing industry.

 

MEMBERSHIP QUALIFICATION AND RIGHTS

5.1        Ordinary Membership is open to all Media Publishing Companies whether published in print or online. Each Member Company shall be represented in by its proprietor, chief executive, publisher, editor, or a senior manager of the organization. The Member company will designate its replacement when the representative resigns, retires or is otherwise no longer employed by the company.   

5.2        Associate Membership is open to Companies or individuals in the supporting industries or related businesses.

5.3        Persons who are below 18 years of age shall not be accepted as members without the written consent of their parent or guardian.

5.4         Only ordinary members shall have the right to vote and to hold office in the Society.

 

APPLICATION FOR MEMBERSHIP

6.1        A Publishing Company wishing to join the Society as ordinary member should submit the Company particulars to the Honorary Secretary on a prescribed form. 

6.2        A Company or individual wishing to join the Society as associate member should submit the Company or his/her particulars to the Honorary Secretary on a prescribed form.

6.3        The Committee will decide on the application for membership

6.4        A copy of the Constitution shall be furnished to every approved member upon payment of the entrance fee.

 

ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES

7.1        The entrance fees and subscriptions shall be determined by the General Meeting on recommendation from the Committee from time to time. 

7.2        Subscriptions are payable in advance within the first two weeks of the year.  If a member falls into arrears with his subscription or other dues, he shall be informed immediately by the Treasurer.  If he fails to settle his arrears within four (4) weeks of their becoming due, the President may order that his name be posted on the Society's notice board and that he be denied the privileges of membership until he settles his account.  If he falls into arrears for more than three (3) months, he will automatically cease to be a member and the Committee may take action against him provided that they are satisfied that he has received due notice of his debts.

7.3        Any additional funds required for special purposes may only be raised from members with the consent of the general meeting of the members.

 

SUPREME AUTHORITY AND GENERAL MEETINGS

8.1        The supreme authority of the Society is vested in a General Meeting of the members.

8.2        An Annual General Meeting shall be held in March of every year.

8.3        At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, and may be called at anytime by order of the Committee.  The notice in writing shall be given to the Secretary setting forth the business that is to be transacted.  The Extraordinary General Meeting shall be convened within two (2) months from receiving this request to convene the Extraordinary General Meeting.

8.4        If the Committee does not within two (2) months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days' notice to voting members setting forth the business to be transacted and simultaneously posting the agenda on the Society's notice board.

8.5        At least two (2) weeks' notice shall be given of an Annual General Meeting and at least ten (10) days' notice of an Extraordinary General Meeting.  Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary to all voting members.  The particulars of the agenda shall be posted on the Society's notice board four (4) days in advance of the meeting.

8.6        Unless otherwise stated in this Constitution, voting by proxy shall not be allowed at all General Meetings.

8.7        The following points will be considered at the Annual General Meeting:

a)     The previous financial year's accounts and annual report of the Committee.

b)    Where applicable, the election of office‑bearers and Honorary Auditors for the following term.

Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one (1) week before the meeting is due to be held.

8.8        At least 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, present at a General Meeting shall form a quorum.  Proxies shall not be constituted as part of the quorum.

8.9        In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.

 

MANAGEMENT AND COMMITTEE

9.1        The day-to-day administration of the Society may be entrusted to an Executive Director, hired by and reporting to a Committee consisting of the following elected at each Annual General Meeting:

                        A President

                        A Vice‑President

                        A Honorary Secretary

                        A Honorary Treasurer

9.2          Names for the above offices shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members.  All office-bearers, may be re‑elected to the same post or a different post for a consecutive term of office subject to the following provisions:

9.2.1       The Treasurer shall not continue in the same post for more than three (3) consecutive terms of office

9.2.2       The President shall not continue in the same post for more than three (3) consecutive terms of office.

9.2.3        An office bearer shall not continue in the same post for more than three (3) consecutive terms of office.

9.2.4       The term of office of the Committee is one year.

9.3        Election will be either by show of hands or secret ballot.  In the event of a tie, a re-vote shall be taken and if it still results in a tie, a lot shall be drawn to determine who shall be the successful candidate unless the contesting candidate(s) withdrew in favour of one of themselves.

9.4        A Committee Meeting shall be held at least once every month after giving seven (7) days' notice to Committee Members.  The President may call a Committee Meeting at any time by giving five (5) days' notice.  At least half (½) of the Committee Members must be present for its proceedings to be valid.

9.5        Any member of the Committee absenting himself from three (3) meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Committee and a successor may be co-opted by the Committee to serve until the next Annual General Meeting.  Any changes in the Committee shall be notified to the Registrar of Societies within two (2) weeks of the change.

9.6        The duty of the Committee is to organise and supervise the activities of the Society.  The Committee may not act contrary to the expressed wishes of the General Meeting without prior reference to it and shall always remain subordinate to the General Meetings.

9.7        The Committee has power to authorise the expenditure of a sum not exceeding $2,000 per month from the Society's funds for the Society's purposes.

 

DUTIES OF OFFICE‑BEARERS

10.1      The President shall chair all General and Committee meetings.  He shall also represent the Society in its dealings with outside persons.

10.2      The Vice‑President shall assist the President and deputise for him in his absence.

10.3      The Secretary shall keep all records, except financial, of the Society and shall be responsible for their correctness.  He will keep minutes of all General and Committee meetings.  He shall maintain an up‑to‑date Register of Members at all times.

10.4      The Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Society and shall keep an account of all monetary transactions and shall be responsible for their correctness.  He is authorised to expend up to S$1,000 per month for petty expenses on behalf of the Society.  He will not keep more than S$500 in the form of cash and money in excess of this will be deposited in a bank to be named by the Committee.  Cheques, etc. for withdrawals from the bank will be signed jointly by the Treasurer and either the President or the Vice‑President or the Secretary.

10.5      The Executive Committee may create and supervise a permanent Secretariat and hire permanent staff.

 

AUDIT AND FINANCIAL YEAR

11.1      A firm of Certified Public Accountants shall be appointed as Auditors at each Annual General Meeting for a term of one year and shall be eligible for reappointment.

11.2      They:

a)     Will be required to audit each year's accounts and present a report upon them to the Annual General Meeting.

b)    May be required by the President to audit the Society's accounts for any period within their tenure of office at any date and make a report to the Committee.

11.3      The financial year shall be from 1 January to 31 December.

  

TRUSTEES

12.1      If the Society at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.

12.2      The trustees of the Society shall:

a)     Not be more than four (4) and not less than two (2) in number.

b)    Be elected by a General Meeting of members.

c)     Not effect any sale or mortgage of property without the prior approval of the General Meeting of members.

12.3      The office of the trustee shall be vacated:

a)     If the trustee dies or becomes a lunatic or of unsound mind.

b)    If he is absent from the Republic of Singapore for a period of more than one (1) year.

c)     If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee.

d)    If he submits notice of resignation from his trusteeship.

12.4      Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on the notice board in the Society's premises at least two (2) weeks before the General Meeting at which the proposal is to be discussed.  The result of such General Meeting shall then be notified to the Registrar of Societies.

12.5      The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies.

 

VISITORS AND GUESTS

13.1       Visitors and guests may be admitted into the premises of the Society but they shall not be admitted into the privileges of the Society.  All visitors and guests shall abide by the Society’s rules and regulations.

  

PROHIBITIONS

14.1      Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Society's premises.  The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.

14.2      The funds of the Society shall not be used to pay the fines of members who have been convicted in court of law.

14.3      The Society shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.

14.4      The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

14.5      The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office‑bearers, Committee or members unless with the prior approval of the relevant authorities.

14.6      The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities.

 

AMENDMENTS TO CONSTITUTION

15.1      No alteration or addition/deletion to this Constitution shall be made except at a general meeting and with the consent of two-thirds (2/3)of the voting members present at the General Meeting, and they shall not come into force without the prior sanction of the Registrar of Societies.

 

INTERPRETATION

16.1      In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Committee shall have power to use their own discretion.  The decision of the Committee shall be final unless it is reversed at a General Meeting of members.

 

DISPUTES

17.1      In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution.  Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.

 

DISSOLUTION

18.1      The Society shall not be dissolved, except with the consent of not less than three-fifths (60%) of the total voting membership of the Society for the time being resident in Singapore expressed, either in person or by proxy, at a General Meeting convened for the purpose.

18.2      In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.

18.3      A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.